United Kingdom · Property Inventory & Compliance

Property inventory & inspection software for UK lettings

PropX converts physical property condition into structured, auditable records, eliminating disputes, enforcing compliance, and building trust across the rental lifecycle.

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21,000+

Evidence points recorded

7,000+

Assets digitised

150+

Properties in pilot

The problem

Deposits are protected.
The evidence usually isn't.

UK law requires every deposit to be protected in an approved scheme — TDS, DPS or mydeposits — and every deduction to be backed by evidence. But the inventory and inspection records that scheme adjudicators actually rely on are still built on paper, spreadsheets and phone photos.


Landlords and tenants still rely on paper walk-throughs, WhatsApp photos, and handshake agreements. When disputes arise (and they do), there's no evidence. PropX changes that.

📋

Deposit scheme compliance

Deposit schemes expect documented condition at check-in and check-out. Most landlords and agents cannot produce a defensible record.

⚖️

Property disputes without evidence

Deposit disputes are the most common tenancy conflict in the UK. Adjudicators rule on the balance of evidence — and unevidenced claims fail.

🏛️

Fair wear and tear, evidenced

Wear and tear isn't damage — but proving the difference needs a check-in baseline. PropX captures it, so betterment and fair-use deductions stand up.

How it works

From property to auditable record
in four steps

01

Add your property

Register the property with address, bedroom count, and tenancy details. PropX auto-generates your room checklist.

02

Create a tenancy

Invite your tenant by phone number. They confirm digitally. No paperwork, no signatures on WhatsApp.

03

Run the inspection

Go room by room. The AI scan identifies assets from photos automatically. Rate conditions, add evidence, submit.

04

Export your report

Generate a one-page inventory summary, a full photo check-in / check-out report, or a dispute-ready evidence bundle. Instantly.

Who it's for

Built for every party in the rental lifecycle

🏠

Landlords & property managers

Protect your asset with a structured move-in record. When tenants leave, you have evidence. Not memories.

  • AI-powered room scanning from photos
  • Auto-generated room checklists
  • Scheme-ready one-page summaries
  • Move-in vs. move-out comparison
  • Dispute-ready evidentiary reports
🔑

Tenants

Know the condition of the property before you move in. Sign off digitally and hold the same record as the landlord.

  • Invite-based access. No account needed to review.
  • Digital sign-off on move-in condition
  • Protection against unfair deductions
  • Plain-English condition reports
🏢

Letting agents

Standardise inspections across your portfolio. Every agent follows the same process. Every record is auditable.

  • Multi-property portfolio management
  • Consistent inspection quality
  • Deposit scheme export (coming soon)
  • White-label branded reports
⚖️

Dispute & legal offices

Receive structured, timestamped inspection evidence with photo documentation. No more paper printouts.

  • Dispute report with evidentiary structure
  • Timestamped, tamper-evident records
  • Condition comparison across events
  • Export to PDF for formal submission

Wondering what PropX is worth for your portfolio?

Calculate your savings →

Powered by

Technology that doesn't exist anywhere else.

PropX is not a photo app. It's a compliance infrastructure layer, built from the ground up for the UK tenancy-deposit framework.

PropX AI Vision

Photos in.
Compliance records out.

Point your camera at any room. PropX Vision identifies every asset (walls, flooring, radiators, fixtures) and instantly populates your inspection checklist. What used to take hours now takes minutes.

  • Identifies 40+ room asset types automatically
  • Confidence scoring on every AI classification
  • Inspector override with one tap
AI VISION SCAN Master Bedroom
Wall · Good
Ceiling · Excellent
Flooring · Fair
Radiator · Good
Door · Good
Window · Poor
CONFIDENCE
94%
DECISION ENGINE Report #INS-2847
Move-in
8.2
▼ 2.1 delta
Move-out
6.1
RECOMMENDATION
Partial Refund
Decision Engine

Move-in vs. move-out.
Calculated instantly.

PropX's Decision Engine compares condition scores across inspection events. It compares the delta room by room and produces a defensible recommendation free from emotion and subjectivity in the deposit dispute process.

  • Room-by-room condition delta scoring
  • Full / Partial / No Refund recommendation
  • Objective, evidence-based output on every inspection
Audit Infrastructure

Every record is permanent.
By design.

Once an inspection is submitted, it is locked. Every event (photo upload, condition rating, signature) is timestamped and written to an immutable audit log. In a dispute, this isn't your word against theirs. It's the record.

  • Cryptographic timestamps on every action
  • Immutable once submitted. No edits possible.
  • Dual-party digital signatures
AUDIT LOG ● LOCKED
Inspection submitted
2026-03-14 · 11:42:07 BST
a7f2c1
Tenant signed off
2026-03-14 · 11:38:52 BST
3d9e8b
Landlord signed off
2026-03-14 · 11:31:14 BST
f1a4d7
14 photos uploaded
2026-03-14 · 10:17:33 BST
c2b5f9
Inspection started
2026-03-14 · 09:55:01 BST
8e3a12
INVENTORY SUMMARY REGULATORY
Landlord ✓ Tenant ✓
FULL PHOTO REPORT EVIDENCE
DISPUTE REPORT LEGAL
Report Engine

One inspection.
Three dispute-ready formats.

The same inspection data generates three distinct documents: a one-page inventory summary, a full photo report with condition ratings per item, and a dispute-ready evidence bundle formatted for your deposit scheme's adjudicator.

  • One-page inventory summary
  • Full photo report with per-item evidence
  • Dispute bundle for scheme ADR

Get started

Ready to run your
first inspection?

PropX is built for UK landlords, letting agents and property managers — dispute-ready inventories, without the paperwork. No credit card required.

Join the beta →
🇬🇧 UK 🇸🇦 KSA